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1. Why file a Financial Disclosure?

Financial disclosure statements help to ensure governmental accountability and transparency by identifying financial interests that may conflict with a county official’s duties and responsibilities to the public.

For more information see, Code of Ethics, Section 10-3.1. and Section 10-3.2.

2. Who is required to file?

In accordance with the County Charter Article 10 - Code of Ethics, Section 10-3, ordinances of the County of Maui and Rules of the Maui County Board of Ethics; 

1. All elected county officers, all candidates for elective county office, and such appointed officers or other employees as the council shall designate by ordinance shall file with the Board of Ethics. Such financial disclosure statements shall be open to public inspection.
2. All members of boards and commissions established under the charter. Information provided shall be confidential and is not for public distribution.

3. Who is a “Public” filer?

Members of the following boards and commissions are public filers:

• Board of Ethics
• Board of Variances and Appeals
• Board of Water Supply
• Charter Commission
• Civil Service Commission
• Cost of Government Commission
• Fire and Public Safety Commission
• Lanai Planning Commission
• Liquor Control Adjudication Board
• Liquor Control Commission
• Maui County Cultural Resources Commission
• Maui Planning Commission
• Maui Redevelopment Agency 
• Molokai Planning Commission
• Police Commission
• Real Property Tax Review Board
• Salary Commission

4. What is required to be filed?

Filers are required to report various types of financial interests, such as income; business ownership; stocks, bonds, and mutual funds; officer or director positions in for-profit or non-profit business; real property; loans; names of clients assisted or represented before state agencies; and creditor interests in an insolvent business. In addition, filers are required to disclose their own financial interests, as well as those held by a spouse or dependent child, initially and annually thereafter.

5. Where do elected officials and appointed officers file an FDS form?

Effective January 2023, elected officials and appointed officers are required to file an original FDS using the County of Maui electronic filing system.  The form will be transmitted and filed automatically with the Board of Ethics after submittal; a copy of their FDS will be transmitted via email to the Office of the County Clerk (7th Floor, County Building).  Elected officials, appointed officers, and candidates will receive an electronic email confirming receipt of their FDS from the Board of Ethics and the Office of the County Clerk.  Should there be any issues with an FDS submission, the filer will be contacted individually by a staff member from the Board of Ethics to rectify and to resubmit if necessary.

File your Financial Disclosure Statement here:

• Financial Disclosure Statement (elected/appointed/board-commission)

6. Where do boards and commission members file an FDS form?

Members are required to submit their FDS electronically (e-filing) effective January 2023 and are due by February 15 annually.

File your Financial Disclosure Statement here:

• Financial Disclosure Statement (elected/appointed/board-commission)

7. Where do candidates for public office file a FDS form?

Candidates for elected office in the State and Counties of Hawaii are required to comply with HRS §11-118, and Chapter 12 by filing two copies of their FDS concurrently with their nomination papers; one filed with the Office of the County Clerk (7th Floor, County of Maui, Kalana O’ Maui Building), and one filed with the Board of Ethics (3rd Floor, County of Maui, Kalana O’ Maui Building); pursuant to the Revised Charter of the County of Maui (1983), as amended (“Charter”), Section 10-3.(3) Financial Disclosures, “A candidate for elective county office shall file a financial disclosure statement concurrently with the filing of nomination papers and shall file annual updates of their financial disclosure statement by February 15 of each year of their elected term.” (Effective January 2023)

Beginning January 2024, candidates for elected office will submit their FDS electronically via the secure County of Maui filing platform CivicOptimize. Hence, it will be transmitted to the designated emails associated with the Maui County Board of Ethics and Office of the County Clerk, and an email confirming receipt along with a copy of the FDS (PDF format) will be sent to the candidate for their records. Candidates are required to bring a copy of their FDS when filing their nomination papers with the Office of the County Clerk as proof of submission and for verification.

File your Candidate Financial Disclosure Statement here:

• Candidate Financial Disclosure Statement

8. What are the filing deadlines for FDS forms?

Pursuant to the Revised Charter of the County of Maui (1983), as amended (“Charter”), Section 10-3.(3) Financial Disclosures, “All persons required herein to make financial disclosure statements, other than candidates for elective county office, shall file such financial disclosure statements prior to taking office or the date of the resolution approving their appointment to the board or commission, whichever is earlier, and shall file annual updates of their financial disclosure statements by February 15 of each year that the person continues in office.” (Effective January 2023)

9. Can a board or commission member submit a physical FDS form?

Yes, only if a filer does not have access to a computer or mobile device will a physical copy be accepted. To obtain a physical form contact your board or commission secretary or visit the Board of Ethics web page, and under “Quick Links” CLICK on Financial Disclosure Statement form to download the document and instructions.

Follow the directions provided. Once completed submit the form to your assigned board or commission staff secretary for transmittal.

10. What is the period of time FDS forms cover?

The FDS covers the period of January 1 thru December 31 of the year preceding the filing of the form.

11. What financial interest are to be reported?

Filers are required to report certain types of financial interests; such as income; business ownership; officer or director positions in for-profit or non-profit business; real property; loans; names of clients assisted or represented before county agencies; and creditor interest in .an insolvent business.

In addition, elected county officials, appointed directors and deputies, and boards and commission members are required to disclose their own financial interests, as well as those held by a spouse or partner, or a dependent child. 

12. Who reviews the FDS form?

FDS forms are reviewed by the Board of Ethics members, the assigned deputy of the Corporation Counsel, and board secretary. Boards and Commissions FDS are confidential and are only reviewed by those individuals listed above and are unavailable for public distribution.

13. Are financial disclosure statements open to public inspection?

Yes. ONLY elected county officers, candidates for elective county office, and appointed officers, (executive and legislative department heads and first deputies) FDS shall be open to public inspection.

14. What if an FDS form is incomplete?

Complete all required fields. An incomplete form will be returned to the filer to complete or correct

15. What if a member of a board or commission does not turn in an FDS form?

Pursuant to the Revised Charter of the County of Maui (1983), as amended (“Charter”), Section 10-3.(2) Financial Disclosures, “No member of a board or commission who has failed to file a complete required financial disclosure statement may participate or vote in any official board or commission business until the statement is acknowledged as received by the board of ethics.”
(Effective January 2023)

16. Who to contact for additional information or questions?

For additional information, please reference the Financial Disclosure E-filing Guide (under Quick Links or Resources), or contact the Board of Ethics staff secretary; and for board or commission members, contact your assigned staff secretary.

If you need further assistance, please visit the Board of Ethics webpage for more information, email us at Board of Ethics or call us at (808) 270-7742 (7:45 to 4:30 p.m. M-F).

Maui County Board of Ethics
c/o Department of the Corporation Counsel
200 S. High St., 3rd Floor
Wailuku, HI 96793
Phone: (808) 270-7740 
FAX:    (808) 270-7152
E-mail: Board of Ethics